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Document Management | Document Full-Text Search

Search every document like it's a database. Including the scans.

Full-text search across native PDFs, Word, Excel, PowerPoint and OCR-extracted text from scanned PDFs and images. Filter by counterparty, period, document type, status. Match-in-context returns the file plus the page where the term appears.

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Document Full-Text Search screenshot

How it works

From archive to instant lookup.

Step 01

Index built at upload

Native PDF text indexes directly. Scanned PDFs and images run through OCR; Word, Excel and PowerPoint extract text from native format. The index is structured so the search returns precise matches.

Step 02

Search returns match-in-context

A search for "limitation of liability" returns every contract with the matching clause. The result shows the file, the surrounding context, the page number and a direct link.

Step 03

Filters narrow scope

Filter by counterparty, by period, by document type (contract, KYC, challan, board resolution). Combined filters get to the right document fast.

Step 04

Saved searches and alerts

Save a search to re-run later. Set alerts so a new document matching the search criteria notifies the right person automatically.

What the system does

Capability, input, output.

  • Native text indexing

    Input
    PDF, Word, Excel, PowerPoint
    Output
    Searchable text index

  • OCR for scans

    Input
    Scanned PDFs + images
    Output
    Extracted text in index

  • Match-in-context

    Input
    Search query
    Output
    File + page + surrounding context

  • Filter combinations

    Input
    Counterparty + period + type + status
    Output
    Narrowed result set

  • Saved searches

    Input
    Query + criteria
    Output
    Re-runnable, alert-able query

Compliance + integrations

Search that respects access controls.

Search is scoped to the documents the user has permission to see. A controller sees their entity's documents; the auditor sees what the engagement scope allows. The search index honours every access control.

Regulations we work within

  • DPDP Act 2023

    Personal-data fields hidden in search results when user lacks consent.

  • Rule 11(g), Companies Act

    Search activity logged for audit trail.

Connects to

  • OCR pipeline Indian-language and English coverage

Document Full-Text Search FAQ

What buyers ask.

Does the OCR work on Hindi, Tamil, Marathi, Bengali documents?

Yes. The OCR pipeline supports English plus major Indian languages including Hindi, Tamil, Marathi, Bengali, Gujarati, Kannada, Malayalam, Telugu and Punjabi. Mixed-language documents (often in Indian B2B context) are handled.

Can search be limited to documents a specific user can see?

Yes. The search index honours permissions per user. A controller for entity A sees only entity A documents in search results. An auditor with engagement scope on FY 2024 sees only that scope. The permission boundary applies before results are returned.

How fast is the search at scale?

Sub-second response for typical queries across 100,000 documents. Larger archives (1 M+ documents) get response under 3 seconds. The index is updated incrementally on upload, so new documents are searchable within minutes.

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Related features

Search your archive. See the match-in-context.

Free trial. Upload contracts and challans. Search for any term. The result lands on the matching clause, the matching invoice line or the matching board resolution within seconds.

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