Step 01
Trip captured at outset
Purpose, dates, cities, project, expected budget, advance requested.
Expense Management | Travel Expense Reports
Trip-based reports. Per-diem + hotel + flight + ground + meals.
Trip created at outset captures purpose, dates, cities, project. All expenses on the trip group automatically. Per-diem applied per Section 10(14) for the cities visited. Reimbursement settles against trip advance. The CFO sees trip cost vs budget.
How it works
From trip created to reimbursement settled.
Step 02
Expenses group to the trip
Receipts captured during the trip (hotel, flight, ground transport, meals) auto-attribute to the trip based on date and location.
Step 03
Per-diem auto-applied
Per-city per-diem rate per Section 10(14) and company policy applied for each day. Excess flagged for tax.
Step 04
Settlement on return
Trip advance settled against actual expenses. Net payable or receivable computed. Trip cost vs budget surfaced for CFO review.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Trip definition | Purpose + dates + cities + project | Trip record with budget |
| Expense grouping | Date + location of receipts | Auto-attribution to trip |
| Per-diem engine | City + day + employee level | Per-day per-diem with tax flag |
| Trip advance | Advance issued + actual expenses | Net settle on return |
| Trip cost vs budget | Budget + actual | CFO dashboard variance |
-
Trip definition
- Input
- Purpose + dates + cities + project
- Output
- Trip record with budget
-
Expense grouping
- Input
- Date + location of receipts
- Output
- Auto-attribution to trip
-
Per-diem engine
- Input
- City + day + employee level
- Output
- Per-day per-diem with tax flag
-
Trip advance
- Input
- Advance issued + actual expenses
- Output
- Net settle on return
-
Trip cost vs budget
- Input
- Budget + actual
- Output
- CFO dashboard variance
Compliance + integrations
Travel reports the auditor accepts.
Trip-based reporting captures the business purpose, the dates and the cost in one record. Auditors get the supporting receipts, the per-diem computation and the policy compliance in one view.
Regulations we work within
-
Section 10(14) + Rule 2BB
Per-diem prescribed rate per city.
-
Section 37, Income Tax Act
Travel expenses deductible if for business purpose; trip purpose captured at the record.
Connects to
- Travel booking platforms Itinerary import (MakeMyTrip Corporate, Cleartrip)
Travel Expense Reports FAQ
What buyers ask.
International travel. How is per-diem handled?
International per-diem rates are city-specific (London is different from Bangkok). The system carries the per-city rates per company policy. The day count handles partial days (departure and return) per the configured rule.
Can the trip span multiple FYs?
Yes. Trips that cross FYs (a December trip ending in early April) split costs by FY for tax-audit alignment. The reporting handles cross-FY trips correctly.
Group travel (5 employees on the same trip). How is it handled?
Each employee has their own trip record with the shared trip reference. Common costs (a client dinner paid by the manager) attribute to the trip with the appropriate share allocation.
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See Mileage TrackingTravel Advance & Settlement
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Capture your next business trip end-to-end on the app.
Free trial, one user. Define a trip, log expenses during the trip, settle on return. Watch the per-diem apply, the advance settle, the trip cost vs budget surface.