Expense Management | Travel Expense Reports
Trip-based reports. Per-diem + hotel + flight + ground + meals.
Trip created at outset captures purpose, dates, cities, project. All expenses on the trip group automatically. Per-diem applied per Section 10(14) for the cities visited. Reimbursement settles against trip advance. The CFO sees trip cost vs budget.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Trip definition | Purpose + dates + cities + project | Trip record with budget |
| Expense grouping | Date + location of receipts | Auto-attribution to trip |
| Per-diem engine | City + day + employee level | Per-day per-diem with tax flag |
| Trip advance | Advance issued + actual expenses | Net settle on return |
| Trip cost vs budget | Budget + actual | CFO dashboard variance |
-
Trip definition
- Input
- Purpose + dates + cities + project
- Output
- Trip record with budget
-
Expense grouping
- Input
- Date + location of receipts
- Output
- Auto-attribution to trip
-
Per-diem engine
- Input
- City + day + employee level
- Output
- Per-day per-diem with tax flag
-
Trip advance
- Input
- Advance issued + actual expenses
- Output
- Net settle on return
-
Trip cost vs budget
- Input
- Budget + actual
- Output
- CFO dashboard variance
Compliance + integrations
Travel reports the auditor accepts.
Trip-based reporting captures the business purpose, the dates and the cost in one record. Auditors get the supporting receipts, the per-diem computation and the policy compliance in one view.
Regulations we work within
-
Section 10(14) + Rule 2BB
Per-diem prescribed rate per city.
-
Section 37, Income Tax Act
Travel expenses deductible if for business purpose; trip purpose captured at the record.
Connects to
- Travel booking platforms Itinerary import (MakeMyTrip Corporate, Cleartrip)
Travel Expense Reports FAQ
What buyers ask.
International travel. How is per-diem handled?
International per-diem rates are city-specific (London is different from Bangkok). The system carries the per-city rates per company policy. The day count handles partial days (departure and return) per the configured rule.
Can the trip span multiple FYs?
Yes. Trips that cross FYs (a December trip ending in early April) split costs by FY for tax-audit alignment. The reporting handles cross-FY trips correctly.
Group travel (5 employees on the same trip). How is it handled?
Each employee has their own trip record with the shared trip reference. Common costs (a client dinner paid by the manager) attribute to the trip with the appropriate share allocation.
More in Expense Management
Related features
Mobile Receipt Capture
Photo, OCR, GST extraction, GSTIN capture, category suggestion, policy check pre-submission.
See Mobile Receipt CaptureMileage Tracking
GPS-tracked trips; rate auto-applied per company policy; project/cost-centre tagging.
See Mileage TrackingTravel Advance & Settlement
Cash advance issued; expense settled on return; net payable/receivable computed.
See Travel Advance & Settlement
Capture your next business trip end-to-end on the app.
Free trial, one user. Define a trip, log expenses during the trip, settle on return. Watch the per-diem apply, the advance settle, the trip cost vs budget surface.