Item Master Software | Price Lists & Discount Engine

Price lists that pick themselves at the line.

Customer, region, channel, currency, date and quantity-tier dimensions. The right rate selects automatically at quote, sales order and invoice time. Date-effective overrides for promotions. Approval-routed customer-specific overrides. Audit trail per change.

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How it works

From dimensions to the right rate, automatically.

Step 01

6-dimensional price lookup

Customer + region + channel + currency + date + quantity-tier. The lookup picks the most specific match.

Step 02

Date-effective overrides

Promotional pricing for a specific date range overlays the base list. End-date enforced; the list reverts cleanly when the promotion ends.

Step 03

Customer-specific overrides

Per-customer rate overrides on top of the regional or channel base. Approval-routed where the override is below cost or above the policy threshold.

Step 04

Audit trail per change

Every price-list change captures the user, timestamp, before-after rate and reason. The CFO sees price-list activity on a dashboard.

What the system does

Capability, input, output.

Capability	Input	Output
6-dimensional lookup	Customer + region + channel + currency + date + qty	Most-specific rate per line
Date-effective overrides	Promotion start + end + delta	Overlay on base list during window
Customer overrides	Customer + item + rate + approver	Per-customer rate with approval
Quantity tiers	Quantity break + tier rate	Tiered pricing applied at order
Multi-currency lists	Currency-specific base list	Native currency rate with FX fallback

6-dimensional lookup

Input

Customer + region + channel + currency + date + qty

Output

Most-specific rate per line
Date-effective overrides

Input

Promotion start + end + delta

Output

Overlay on base list during window
Customer overrides

Input

Customer + item + rate + approver

Output

Per-customer rate with approval
Quantity tiers

Input

Quantity break + tier rate

Output

Tiered pricing applied at order
Multi-currency lists

Input

Currency-specific base list

Output

Native currency rate with FX fallback

Compliance + integrations

Pricing decisions, on the record.

Price-list changes are revenue events. The audit trail captures the change, the approver and the rationale. Below-cost or above-policy overrides require explicit approval.

Regulations we work within

AS-9 / Ind-AS 18 (Revenue)

Price-list rate at invoice posts as gross revenue; discounts as deduction.
Section 92, Income Tax Act (Transfer Pricing)

Inter-company prices captured per the TP policy.
Rule 11(g), Companies Act

Price-list edit trail.

Connects to

AR module Auto-rate at invoice
Procurement Auto-rate at PO

Price Lists & Discount Engine FAQ

What buyers ask.

How does the system pick the rate when multiple lists could apply?

Most-specific wins. Customer-specific override beats regional list; date-effective promotion beats base list; quantity-tier beats single rate. Where two equally-specific rules exist, an explicit ranking is configurable per organisation.

Can sales raise an invoice below the standard price list?

Yes, with approval. Below-cost or below-policy rates trigger an approval workflow. The discount, the approver and the reason are captured. The CFO sees discount approvals on a daily dashboard.

How are inter-company transfer prices handled?

Inter-company price lists carry the TP markup (e.g., cost + 5%). The TP policy is documented per inter-company pair. Form 3CEB drafts from the tagged inter-company transactions.

Multi-currency price lists. How is INR conversion handled at the invoice?

The native-currency rate from the price list is the base. Conversion to INR uses the rate at the transaction date (RBI reference rate by default; pinned forward rates supported for groups with treasury hedging).

Related features

Bring your price-list spreadsheet. See it become 6-dimensional.

Connect one entity, free. Upload your existing price-list spreadsheet. The system maps it to the 6-dimensional model and runs auto-rate-selection on a sample of last quarter's invoices.