Item Master Software | Items & SKUs

One SKU. Goods, services or fixed assets. The right tax and GL by type.

Items defined once with internal SKU, vendor SKU and lifecycle status. Goods carry HSN; services carry SAC; fixed assets link to the asset register. The same master serves AR, AP, procurement, inventory and the books, with item-type-aware tax behaviour throughout.

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How it works

From master definition to system-wide use.

Step 01

Item type drives the model

Goods, service, fixed asset, kit or bundle. Each type has its own tax behaviour, GL coding default and inventory treatment.

Step 02

Internal + vendor SKU stored

Your internal SKU plus the vendor SKU per supplier. Cross-reference at PO, GRN and bill matching.

Step 03

Lifecycle status tracked

Active, end-of-sale, end-of-life, discontinued. Status drives whether the item appears in new sales orders, new POs, or only in service tickets.

Step 04

Bulk operations supported

CSV / Excel import with line-level validation. Bulk price-list updates. Bulk lifecycle status changes with reason capture.

What the system does

Capability, input, output.

Capability	Input	Output
Item type model	Goods, service, FA, kit, bundle	Type-specific tax + GL + inventory behaviour
Vendor SKU mapping	Vendor + their SKU per item	Cross-reference at PO and GRN matching
Lifecycle states	Active, EoS, EoL, discontinued	Visibility rules in sales / procurement
Bulk import + validation	CSV / Excel + master rules	Imported items with line errors flagged
Item search	Free text + filters	Sub-100ms search across the full master

Item type model

Input

Goods, service, FA, kit, bundle

Output

Type-specific tax + GL + inventory behaviour
Vendor SKU mapping

Input

Vendor + their SKU per item

Output

Cross-reference at PO and GRN matching
Lifecycle states

Input

Active, EoS, EoL, discontinued

Output

Visibility rules in sales / procurement
Bulk import + validation

Input

CSV / Excel + master rules

Output

Imported items with line errors flagged
Item search

Input

Free text + filters

Output

Sub-100ms search across the full master

Compliance + integrations

A master that talks to everything.

The item master is the spine. Every transaction module reads it. Bidirectional sync with Tally, Zoho, SAP B1, NetSuite and the major Indian e-commerce platforms keeps the system of record consistent across the stack.

Regulations we work within

Section 31 + Rule 46

Mandatory invoice fields (HSN, rate, taxable value) sourced from the master.
Rule 11(g), Companies Act

Master changes captured with edit log.

Connects to

Tally Prime Bidirectional sync
Zoho Books Native connector
SAP Business One Native connector
Shopify / Amazon / Flipkart E-commerce sync

Items & SKUs FAQ

What buyers ask.

Can the same item be sold in multiple units of measure?

Yes. Primary, secondary and conversion factors are first-class. Order in cartons, invoice in pieces, post in kilograms. The conversion runs automatically; the audit trail captures the unit at every transaction.

How do we handle item variants (size, colour, finish)?

Variants are captured as child SKUs under a parent product. Pricing, stock and tax can vary per variant. The parent product groups them for reporting; the child SKU is the unit of transaction.

Item discontinuation. What happens to existing transactions?

Discontinued items continue to support service tickets and warranty claims. New sales orders and POs cannot reference them. Customer queries on discontinued items route to a configured fallback.

Related features

Bring 50 SKUs. See the master, the integrations, the lifecycle on screen.

Connect one entity, free. Upload SKUs from your existing system. The master loads, the Tally sync mirrors, the e-commerce listings match. All in 10 minutes.