Vendor Management | Vendor Risk Scoring

Vendor risk, scored nightly. From filing posture to dispute history.

Composite score across four dimensions: filing posture (GSTR-1 / 3B on time?), payment behaviour (do invoices match POs?), concentration (% of total AP), and dispute history. Weights configurable per organisation. Score updates nightly. The CFO sees risk before the cheque clears.

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How it works

From four signals to one risk score.

Step 01

Signals captured

Filing posture from GSTN. Payment behaviour from AP. Concentration from spend. Dispute history from open disputes and resolved ones. Each signal updates daily.

Step 02

Score computed

Weighted composite. Default weights are 30/30/20/20 across the four dimensions. Adjustable per organisation to reflect risk appetite (e.g., higher concentration weight for treasury).

Step 03

Drivers surfaced

The score breakdown shows which signals pulled it up or down. CFO sees not just the number but why.

Step 04

Action triggered

Score below threshold triggers review (limit reduction, payment hold, vendor outreach). The action is logged on the vendor record.

What the system does

Capability, input, output.

Capability	Input	Output
Filing posture signal	GSTN filing history per vendor	On-time % over rolling 12 months
Payment behaviour signal	PO + bill + payment history	PO-bill match %, payment cycle
Concentration signal	Total AP per vendor / total AP	Concentration % per vendor
Dispute history signal	Open + resolved disputes	Dispute frequency and severity
Composite score	Four signals + weights	Score (0-100) updated nightly
Drivers view	Score breakdown	Signal-level contribution to score

Filing posture signal

Input

GSTN filing history per vendor

Output

On-time % over rolling 12 months
Payment behaviour signal

Input

PO + bill + payment history

Output

PO-bill match %, payment cycle
Concentration signal

Input

Total AP per vendor / total AP

Output

Concentration % per vendor
Dispute history signal

Input

Open + resolved disputes

Output

Dispute frequency and severity
Composite score

Input

Four signals + weights

Output

Score (0-100) updated nightly
Drivers view

Input

Score breakdown

Output

Signal-level contribution to score

Compliance + integrations

Vendor risk scoring, audit-aware.

The score history is preserved per vendor over time. CFO can show the auditor not just the current score but the trend, the drivers and the actions taken.

Regulations we work within

Section 134(5), Companies Act

Internal financial controls supported with vendor risk evidence.
Rule 11(g), Companies Act

Score history preserved in the audit trail.

Connects to

GSTN Filing posture signal source
Internal AP data Payment behaviour and dispute signals

Vendor Risk Scoring FAQ

What buyers ask.

How are the weights set?

Defaults are 30/30/20/20 across filing, payment, concentration and disputes. CFO can adjust per organisation. Treasury teams often weight concentration higher (40-50%); operations teams weight payment behaviour higher (40-50%).

Can we override the score for a strategic vendor?

Yes. Manual override at the vendor record with a reason. Override is captured in the audit trail. The system continues to compute the underlying score for visibility, but the override drives the action.

How long before a new vendor has a score?

Score requires at least 3 months of activity for stability. Before that, the vendor shows as "scoring in progress" with the partial signals visible (filing posture from GSTN can be available immediately).

Does the score affect payment scheduling?

It can. Configurable per organisation. Some teams use the score to drive auto-hold below a threshold; others use it as a CFO-facing dashboard only. The integration with the payment scheduler is opt-in.

Related features

See the risk scores on your top 100 vendors tonight.

Connect your AP data, free. The four signals run overnight; the composite scores show up by morning. The CFO sees the bottom 10% before the next payment run.