Accounts Payable | Financial Management
Duplicate and Fraud Controls
Checks that run inside the flow, not as a quarterly review.
What it does
Inside Duplicate and Fraud Controls.
The suspicious payment stops before it leaves, and the reason it stopped is on the record.
01
Duplicate detection across invoice number, amount, date and vendor
02
Bank detail change verification with independent confirmation
03
Anomaly checks on new vendors, round sums and split invoices
04
Blocking holds that only a named role can release, with reason recorded
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered.
Run Duplicate and Fraud Controls against your books.
A working session on your structure and a month of your documents.