Accounts Payable | Financial Management
Vendor Credits and Debit Notes
Credits owed back and claims raised, both applied against what you owe.
What it does
Inside Vendor Credits and Debit Notes.
What the vendor owes back is applied to the next payment instead of ageing on a reconciliation.
01
Vendor credit notes from draft through approval to posted
02
Debit notes raised against a vendor and issued to them
03
Each note applied to the bill it corrects, with the reason recorded
04
Turned back credits kept visible instead of silently disappearing
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Recurring Bills Rent, power and retainers raised on schedule rather than remembered.
Run Vendor Credits and Debit Notes against your books.
A working session on your structure and a month of your documents.