Accounts Payable | Financial Management
Retention
A percentage held back per contract, released when the defect period runs out.
What it does
Inside Retention.
Retention is released on the day it falls due, and none of it is quietly forgotten.
01
Clauses that hold back a stated percentage of each invoice on a contract
02
Held to date, paid back and still held tracked per clause
03
A due-for-release queue that fills as defect-liability periods expire
04
Release posted against the vendor account rather than keyed as a fresh payment
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered.
Run Retention against your books.
A working session on your structure and a month of your documents.