Topic
Employee reimbursements
Reimbursing travel, mileage and out-of-pocket spend, with the accounting and tax treatment for each.
Articles
Employee reimbursements, explained.
Expenses Employee Reimbursement: Process, Policy and Journal Entry Employee reimbursement is the company paying back business expenses an employee paid personally, against bills. See the process, tax rules and journal entry. OneFinOps Editorial 2 min 
Expenses Expense Policy for Employees: Template and Examples An expense policy sets what employees can claim, the limits by grade and city, the bills needed and who approves. Copy this template for Indian companies. OneFinOps Editorial 3 min 
Expenses What is Expense Management? Process, Policy and Software Expense management is how a business captures, checks, approves, pays and books employee spending on travel, meals, fuel and small purchases. OneFinOps Editorial 3 min Glossary
The terms you will meet.
Employee reimbursements Mileage Reimbursement Mileage reimbursement is a payment made by employers to employees who use personal vehicles for business travel, calculated based on distance driven and a predetermined per-kilometre rate. Also called mileage allowance, conveyance reimbursement, per-kilometre reimbursement Expense policy Per Diem Per diem is a fixed daily allowance paid to employees to cover routine expenses like meals, local transport, and incidentals during business travel, replacing the need for individual receipt submission. Also called daily allowance, per diem allowance Expense management Travel and Expense Management (T&E) Travel and Expense Management (T&E) is the end-to-end process of planning, booking, tracking, approving, reimbursing, and reporting business travel and associated employee expenses. Also called travel and expense, T&E management, travel expense management
See it in the product
Employee reimbursements, in the product.
Financial OperationsExpense ManagementReceipt capture by phone, policy enforcement, corporate card auto-reconciliation, GPS mileage and GST ITC capture on every eligible expense.Expense ManagementTravel Expense ReportsTrip-based reports: per-diem + hotel + flight + ground + meals. Policy-aware.Expense ManagementTravel Advance & SettlementCash advance issued; expense settled on return; net payable/receivable computed.Expense ManagementMileage TrackingGPS-tracked trips; rate auto-applied per company policy; project/cost-centre tagging.Accounts PayableExpense Claim to AP BridgeApproved employee expense claims post as bills with the right vendor, GL and TDS classification.DomainProcure to PayProcurement, Vendor Management, Vendor Compliance, Expense Management